Notes: This information pertains to independent centers only. You must have the Claims permission enabled on your account to view and work with claims. Sponsored centers do not have access to this feature.
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Error Codes in This Article
Error 38
A Meal Component was Missing from the Infant Meal
This error is generated when Breakfast, Lunch, or Dinner is missing one or more components, assuming menu edit checks aren't skipped per your policies.
Error 39
A Dr's Statement has not Been Received for the Special Diet Child(ren) Served During the Month
This error is generated when a child is marked as having special diet in the Allergies/Conditions tab on the View Child page, but the Diet Statement on File slider is set to No.
Error 40
Special Diet Statement on File for Given Child(ren) is Expired
This error is generated when a child is marked as having a special diet in the Allergies/Conditions tab on the View Child page, but the child is claimed on dates that fall after the date entered in the Expiration box for the Diet Statement or if the Expiration box is blank.
Error 41
The Child was not Yet Enrolled as of Meal Date
This error is generated if a child is claimed on dates that come before the Original Enrollment Date on the View Child page (or the first of the month, depending on your policies).
Note: This edit check is skipped for At-Risk centers and the At-Risk portion of a claim for regular centers that also operate At-Risk programs.
Error 42
The Child is Not Yet Born as of Meal Date(s)
This error is generated if a child's date of birth falls after a meal date. This typically would only happen if data is changed for a child after the child has been claimed.
Error 43
The Child was Claimed After the Child was Withdrawn from Care
This error is generated if a child is claimed after the date on which they were withdrawn from care. When withdrawing children, you enter an effective date, which is the last date a child can be claimed (depending on your policies).
Note: Children stay in the system when being withdrawn. Instead of being removed, they are changed to Withdrawn status. This error is generated for all non-At-Risk meals if a child is claimed after the child's withdrawal effective date. This edit check is skipped for At-Risk-only centers and emergency shelters.
Error 44
A Pending Child was Claimed — No Signed Enrollment is on File
This error is generated when you claim a pending child. Pending children are disallowed by default. These are children who were enrolled, but who have not yet been activated. Your policies may affect whether this error is generated.
Note: This edit check is skipped for At-Risk meals for dual-licensed centers.
Error 45
The Child is Older than the Center's License Allows
This error is generated if you claim a child who is over the age of 13 as of the claimed date. Migrant workers' children and children marked as special needs are exempt from this requirement. Also, children in At-Risk programs are allowed until they turn 18 as of the beginning of the school year (so they could be claimed at 19 in some cases).
Error 46
The Special Needs Child is Older than the State's Max Allowable Age for Special Needs Children on the Given Meal Dates
This error is generated if a special needs child is older than the state-defined policy for maximum age. There is no limit by default, but some states restrict participation to those under 18.
Error 47
Special Needs Child was Claimed, but Documentation is not On-File
This error is generated if a special needs child is claimed and the child is over the age of 13. This error is subject to your policies if the Statement on File slider is set to No in the CACFP tab on the View Child page.
Error 48
The Migrant Child is Over 15 Years of Age
This error is generated if a center claims a migrant worker's child who is over the age of 15 as of the claimed date.
Note: This edit check is skipped for At-Risk centers/the At-Risk portion of a claim for regular centers that also operate At-Risk programs.
Error 49
A Child was Served After the Child's Enrollment Expiration Date was Reached
This error is generated if a child is claimed after the enrollment expiration date or after the current expiration date.
Notes: This edit check is skipped for At-Risk centers/the At-Risk portion of a claim for regular centers that also operate At-Risk programs. The Enrollment Expiration Date and Enrollment Date values are set on the View Child page.
Error 50
School Aged Child Served a Meal when Child Should Have Been in School
This error is generated if a child is determined to be school-aged and is served an AM Snack or Lunch on a weekday. This edit check is skipped if you indicate that the child is out of school for that day.
Note: Each state has its own logic for determining what defines a school-aged child. For example, this could be children five (5) years of age and older as of the date of the meal. KidKare Food Program has been configured with rules specific to your state. Typically, but not always, you can overrule this setting by adding a school to the child's record in the School tab on the View Child page.
Error 51
Child Served More than 2 Meals & a Snack or 2 Snacks & a Meal
This error is generated if a child is served more meals/snacks than is allowed in a given day. KidKare Food Program disallows snacks before a meal, and it disallows Breakfast before Lunch or Dinner to maximize the amount of money received.
Error 52
Meal Over Capacity
This error is generated if more children are claimed at a meal than are allowed based on the maximum capacity recorded in the License section of the Site Details page. It disallows children in excess of capacity.
Error 53
For-Profit Center Does not Have at Least 25% Free or Reduced
You are subjected to this edit check if your center is not specifically designated as Non-Profit during account setup. The system uses the same rules as to whether a child is participating in CACFP when determining which children factor into analysis.
Note: This edit check is skipped for At-Risk-only centers and emergency centers.
Error 54
Child Birth Date is Missing
This error is generated for any child who does not have a date of birth on file on the View Child page.
Error 55
No Blended Rate is on File for This Center
If you are using a blended rate (i.e., not Actuals), you must have calculated blended rates at least one time before processing the claim. This can be done automatically if you set the Would You Like to Calculate Blended Rates While Calculating slider to Yes on the Claim Details page. If you haven't done this, the system does not know what rates to apply to the claim, and this error is generated.
Error 56
Child Enrollment Date is Missing
This error is generated for any child who is missing an Original Enrollment Date on the View Child page.
Error 58
A Child was Claimed at a Meal that is not Approved on the Child's Enrollment Form/File
This error is generated for children claimed at a meal that isn't selected in the CACFP tab on the View Child page.
Note: This edit check is skipped for At-Risk only centers, emergency shelters, and At-Risk meals for children enrolled in dual-licensed centers.
Error 59
A Child was Claimed on a Day of Week that is not Approved on the Child's Enrollment Form/File
This error is generated for children claimed for a day that isn't selected in the Schedule section of the View Child page.
Note: This edit check is skipped for At-Risk only centers, emergency shelters, and At-Risk meals for children enrolled in dual-licensed centers.
Error 60
Quantity of Food Prepared was not Recorded with the Menu
KidKare Food Program can be configured to allow users to record actual quantities prepared/offered at any given meal service. This error only indicates that actual quantities were not recorded—it does not indicate insufficient quantities.
Error 61
No Receipts are on File for Center This Month
This error is generated as a warning message only to remind you to enter receipts (if it is part of your process).
Error 62
Child is Missing an F/R/P Application
This error is generated for children who do not have a Reimbursement Level specified in the CACFP tab on the View Child page.
Note: This edit check is skipped for At-Risk-only centers, emergency shelters, and At-Risk meals for children enrolled in dual-licensed centers, as these children are always reimbursed at the Free level.
Error 63
Block Claim Detected
This error is generated if a block claim pattern is identified in the claim. A block claim is any claim where the same number of children are served any given meal or snack for 15 consecutively claimed days.
Error 67
Child not Participating in CACFP has been Removed from Claim Totals
You can enroll children who are specifically designated as not participating in the CACFP by setting the Participates slider in the CACFP tab on the View Child page to No. Children for whom this slider is set to No are specifically excluded from claim totals and (policy depending) any FRP participation counts/blended rates.
Note: This edit check is skipped for At-Risk-only centers and the At-Risk potion of a claim for regular centers that operate At-Risk programs (and these children are reimbursed).
Error 68
School Aged Child Served Breakfast without Documentation
This error is generated if a school-aged child is served Breakfast and does not have school aged documentation on-file. This is subject to state policies, as some states require special documentation for school-aged children who are served breakfast.
Error 69
Child Claimed after IEF Expired. Child Reimbursed as Paid, Regardless of Classification
If a child is claimed in a month in which their income eligiblity expiration date passes (unless the date expires on the last day of the month), that entire month and any month thereafter, the child is treated as Paid, regardless of what FRP Reimbursement Level the child has.
Note: This may be changed subject to updated guidance from the USDA, such as that the child keeps their existing FRP Reimbursement Level for the month in which the IEF expires and reverts to Paid only in subsequent months.
This edit check is skipped for At-Risk-only centers or the At-Risk portion of a claim for regular centers that also operate At-Risk programs, as all At-Risk children are classified as Free.
Note: This warning also displays on the Center Error report by default. This is to remind centers to get new income eligibility forms.
Error 70
Child's In/Out Times Indicate Child Not Present at Meal
This error is generated if a child's In/Out times don't cover the time of meal service. For example, a Breakfast may be scheduled for 8AM - 9AM, but the child does not arrive until 11:00AM and is marked at Breakfast. In/Out times and meal counts are recorded on the Attendance/Meal Counts page.
This error can sometimes also be generated when there is bad meal time data in the CACFP Meals section of the Site Details page. For example, lunch times starting at 11:30PM or ending at 12:30AM can generate erroneous messages on the OER.
Error 71
A Meal was Claimed for a Meal Missing a Start/End Time Pair in the Center's File
This error is generated any time a meal doesn't have a properly defined starting and ending time in the CACFP Meals section of the Site Details page.
