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Welcome to the KidKare Knowledge Base
Refine
Releases & New Features
Release Notes
Coming Soon
Get Started
Centers
Manage Your Account
Manage Center Calendar
Add & Manage Center Users
Add & Manage Participants
Manage Food & Menus
Process & Manage Claims
Manage Expenses
Manage Messages
Reports
ARAS/SFSP
Sponsors of Centers
Getting Started
Billing Information
Observer Mode
Administrative Tasks
Center Management
Children
eForms
Menus/Attendance
Foods
Claims
Reports
Review Centers
Payments
Messages
ARAS/SFSP
Home Providers
Manage Your Account
Manage Meals & Menus
Manage Participants
Manage Attendance
Manage Calendars
Manage Claims
Manage Messages
Reports
Resources
Español
Sponsors of Homes
Get Started
Billing Information
Observer Mode
Manage Providers
Review Homes
Manage Foods & Menus
Process & Manage Claims
Administrative Tasks
Reports
Guardians
Pay Invoices
Renew Enrollment
Manage Messages
Reports
Accounting
Get Started with KidKare Accounting
Manage Participant Accounts
Manage Invoices
Use ePay
Manage Other Income
Home Childcare Expenses
Accounting Reports
Parachute
Getting Started with Parachute
Creating & Managing Invoices
Accounting Tools
Guardian/Agency Portal
Support
Video Library & Fast Track Training Courses
Independent Centers
Sponsors of Centers
Sponsors of Homes
Previously Recorded Webinars
Refine
Releases & New Features
Release Notes
Coming Soon
Get Started
Centers
Manage Your Account
Manage Center Calendar
Add & Manage Center Users
Add & Manage Participants
Manage Food & Menus
Process & Manage Claims
Manage Expenses
Manage Messages
Reports
ARAS/SFSP
Sponsors of Centers
Getting Started
Billing Information
Observer Mode
Administrative Tasks
Center Management
Children
eForms
Menus/Attendance
Foods
Claims
Reports
Review Centers
Payments
Messages
ARAS/SFSP
Home Providers
Manage Your Account
Manage Meals & Menus
Manage Participants
Manage Attendance
Manage Calendars
Manage Claims
Manage Messages
Reports
Resources
Español
Sponsors of Homes
Get Started
Billing Information
Observer Mode
Manage Providers
Review Homes
Manage Foods & Menus
Process & Manage Claims
Administrative Tasks
Reports
Guardians
Pay Invoices
Renew Enrollment
Manage Messages
Reports
Accounting
Get Started with KidKare Accounting
Manage Participant Accounts
Manage Invoices
Use ePay
Manage Other Income
Home Childcare Expenses
Accounting Reports
Parachute
Getting Started with Parachute
Creating & Managing Invoices
Accounting Tools
Guardian/Agency Portal
Support
Video Library & Fast Track Training Courses
Independent Centers
Sponsors of Centers
Sponsors of Homes
Previously Recorded Webinars
Home
Glossary
Releases & New Features
Release Notes
July 2024
June 2024
May 2024
April 2024
March 2024
Coming Soon
NEW! MinuteMenuHX is being moved to KidKare
Get Started
[VIDEO] Introduction to KidKare for Home Providers
[VIDEO] Introduction to KidKare for Sponsored Centers
Navigate KidKare
Set Display Settings
KidKare Features for Sponsored Centers
KidKare Features for Independent Centers
Add a KidKare Shortcut to a Mobile Device
Add Shortcut on a Desktop Computer
Disable Private Mode (iPhone/iPad)
Centers
Manage Your Account
Log in to KidKare
Clear Sample Data
Manage Classrooms
Assign Classrooms
Update Center Settings
Enable Grain Ounce Equivalents
View Your Account Information
Require Attendance Certification
Enable Individual Infant Menus
[VIDEO] Update Your Site Details
Update Your Subscription Information
Cancel Your KidKare Subscription
Find Your Client ID
Manage Center Calendar
Manage School Out Days
Add & Manage Center Users
[VIDEO] Add Users
Manage User Accounts
[VIDEO] Set User Permissions
Reset User Passwords
Add & Manage Participants
Enroll Participants
[VIDEO] Add Participants Manually
[VIDEO] Import Participants
[VIDEO] Add Participants Online Using eForms
Activate Pending Participants
Use eForms
Understand eForms
[VIDEO] Add a Signature for eForms
[VIDEO] Work with eForms for Sponsored Centers
[VIDEO] Customize eForms Email Templates
[VIDEO] Send New Renewal Invitations
[VIDEO] View Enrollment Status
[VIDEO] Resend Invitations
[VIDEO] Cancel Invitations
[VIDEO] Complete eForms Onsite
[VIDEO] Mark Forms as Manually Completed
Approve eForms
[VIDEO] Approve & Renew eForms
Export Enrollment Renewal Data
[VIDEO] Update Guardian Email Address
[VIDEO] Run Enrollment Reports
Manage Participants
View Participants
Add Photos
Edit Participant Details
Edit Participant Schedules
Withdraw a Participant
Manage Infant Information
Manage Participant Schools
Manage Participant Contacts
[VIDEO] Manage Allergies/Conditions
Print Participant Details
Mark Infants as Developmentally Ready for Solid Foods
Record Attendance
[VIDEO] Record Attendance & Meal Counts
How to Use "Select All" to Record Meal Counts
Record Temperatures with Daily Attendance
Correct Daily Attendance
Manage Food & Menus
Manage Foods
Add and Edit Foods
Remove Foods
Export Your Food List
Manage Food Rules
Manage Food Categories
Manage Grains Ounce Equivalents Calculations
Manage Your Menus
[VIDEO] Record Daily Menus
[VIDEO] Estimate Attendance
Record Actual Quantities Served
Override Ounce Equivalents Calculations
Record Leftover Quantities
Create Menu Templates
Manage Menu Templates
Manage Menu Footers
Record Individual Infant Menus
Print Individual Infant Menus
Manage the Menu Calendar
Understand the Menu Calendar
Copy & Paste Menus
Process & Manage Claims
Sponsored Centers
List Claims
View Claim Detail
Submit Claims to Your Sponsor
Independent Centers
[VIDEO] Review the Milk Audit
[VIDEO] Calculate Claims Throughout the Month
Recalculate Claims
Adjust Claim Counts
Mark Claims as Submitted
View the Claim Change Log
Record Payments from the State
Delete Claims
View Claim History
Manage Expenses
Understand Expenses
View Expenses
[VIDEO] Enter Expenses
[Video] Manage Vendors
Export Expenses
Print Expenses
Manage Messages
Send Messages
View Sent Messages
View Received Messages
View Message Reports
View Contacts
Reports
Claim Statements Reports
Claim Error Report
Claims Roster
Claim Payment Details Report
Meals & Attendance Reports
[VIDEO] Menu Production Record
Weekly Quantities Required
Center Weekly Menu
Center Monthly Menu Plan
Menu Notes Report
In/Out Times Report
Print the Infant Feeding Report
Daily Attendance + Meal Count Report
Weekly Attendance + Meal Count Report
Monthly Claimed Attendance Only Report
Weekly Paid Attendance + Meal Counts Report
Estimated Meal Count Summary Report
Actual vs Estimate Meal Count Summary Report
Monthly Paid Attendance Only Report
Monthly Paid Meal Counts by Age Group Report
Monthly Claimed Meal Counts by Age Group Report
Monthly Claimed Meal Count Summary
Monthly Paid Meal Count Summary
Daily Transportation Log
Daily FRP Report
Finance Reports
Center Receipts Journal Report
Year-End Tax Summary Report
Non-Profit Status Report
Labor Tally Sheet
Rates Reports
IEF Poverty Rates
CACFP Reimbursement Rates
KidKare Accounting Reports
Print Form W-10
Print the Other Income Report
Print the ePay Settlements Report
Print a Statement of Account
Print the Statement of Itemized Payments Report
Worksheets
Blank Attendance + Served Meals Worksheet
Blank Labor Tally Worksheet
ARAS/SFSP
Main Menu Quick Links for Open Enrolled Sites
Record Meals for Open Enrolled Sites
Meal Pickup/Delivery Information
Non Congregate Meal Delivery
Send Monthly Claims to Your Sponsor
Reports and Sign in Sheets
Sponsors of Centers
Getting Started
KidKare for Sponsors
Create a Test Center
Customize the Center Welcome Letter
Setup Sites General Settings
Center Sponsors: Steps to Get Started
Center Sponsors: Monthly Processes with KidKare
Billing Information
Understand the Billing Structure for Center Sponsors
View the Billing Details Report
Observer Mode
What is Observer Mode?
Observe Sites
Administrative Tasks
Sponsor Staff Management
[VIDEO] Create Sponsor Staff Accounts
[VIDEO] Customize Sponsor Staff Permissions
[VIDEO] Create Sponsor Staff Roles
Manage Company Information
Update Your Login Information
[VIDEO] Update Your Company Information
Manage Policies & Disallowance Reasons
Set Policies
Manage Meal Disallowance Reasons
View & Manage Rates
Manage Admin Rates
View Reimbursement Rates
Center Management
Enroll & Manage Centers
Manage School Calendars
[VIDEO] Enroll New Centers
Enroll Head Start Centers
[VIDEO] Center Welcome Letter
[VIDEO] View & Update Center Information
Manage the Same-Day Entry Requirement
Require Centers to Certify Attendance Records
Control Center Access to KidKare Features
Update Center Email Addresses
Manage Center Staff & Permissions
[VIDEO] Add Center Staff
Create Center Staff Roles
[VIDEO] Set Center Administrator Permissions
Remove & Reactivate Centers
Remove/Deactivate Centers
Reactivate Removed Centers
Manage Center Classrooms
Manage Classrooms
Assign Classrooms
Children
[VIDEO] Enroll Children into Centers
[VIDEO] Use the Income Eligibility Calculator
[VIDEO] Activate Pending Children
Change Child Status to Pending
How to Withdraw Children
Transfer or Copy Children Between Centers
Child Roster for Sponsors
Delete or Merge Child Data
Using Child Historic Data
Edit Child Information as a Sponsor
Use the Income Eligibility Calculator
Manage Allergies/Conditions
Mark Infants as Developmentally Ready
Use the Renew Child Enrollment Function
eForms
Learn About eForms & Get Started
[VIDEO] Add a Signature for eForms
[VIDEO] eForms Settings
Enable SNAP/TANF Validation for eForms
[VIDEO] Enable Centers eForms Access
[VIDEO] Sponsors: Customize eForms Email Templates
[VIDEO] Send Renewal Invitations with eForms
[VIDEO] Send New Enrollments with eForms
[VIDEO] View eForm Invitation Statuses
[VIDEO] Approve & Renew eForms
Print Completed eForms Records
Menus/Attendance
[VIDEO] Create Menu Templates
[VIDEO] Create & Assign Master Menus
[VIDEO] Understand the Center Menu Calendar
Copy & Paste Shortcut for Cycle Menus
[VIDEO] Record Individual Center Daily Menus
[VIDEO] Center Daily Attendance/Served Meals
Center Sponsors: Print the Menu Production Record
Center Sponsors: Manage Grain Ounce Equivalents
Manage Menu Footers on Menu Calendars
Enable Individual Infant Menu Records
Print Individual Infant Menus Records
Print Scheduled Center Menus
Set Food Quantity Requirements
Import Attendance and Meal Counts for Rural Sites
Import Overview
Scanner Settings for Import Tool
[VIDEO] Import Attendance Data
[VIDEO] Fix Import Errors
Foods
Center Sponsors: Add Foods
Manage Grain Ounce Equivalents
Add CN Label Numbers to Foods
Create New Food Categories
Edit Foods
Remove Foods
Create New Food Rules
Mark Whole Grain-Rich Foods
Limit Juice to Once Day
Manage Formula Types
Claims
Add & Manage Receipts
[VIDEO] Add & Manage Vendors
[VIDEO] Manage & Verify Receipts
[VIDEO] Merge Vendors
Require Receipt Entry
Review Center Milk Audit
[VIDEO] Milk Audit for Center Sponsors
Prepare to Process Claims
Whole Grain-Rich Edit Check
[VIDEO] Change the Claim Month
[VIDEO] Track Received Claims
Process & Re-Process Claims
[VIDEO] Process Claims
[VIDEO] Re-Process Claims
Print the Office Error Report (OER)
[VIDEO] Un-Submit Center Claims
Calculate Blended Rates
Review & Manage Claims
Mark Centers Claim for Processing
Un-Submit or Delete Center Claims
View Center Claims
Adjust Claim Counts
Manually Disallow Meals
Submit Claims to State Site
[VIDEO] Submit Claims to the State
Print the Center Claim Totals Report
Balance State Funds
Unbalance State Funds
Center Error Codes
Error Codes 1-33
Error Codes 38-66
Error Codes 67-105
Error Codes 106-112
Reports
Center Reports
Children Reports
Center Attendance Reports
Center Daily Meal Count Report
Sponsor Claims Reports
Receipt & Expense Reports
Center Menu Reports
Sponsor Review Reports
Checkbook Reports
Payments Reports
Print the Year-End Tax Summary for Sponsors
Review Centers
Add Administrative Users for Reviews
Customize the Center Review Questionnaire
Assign Monitors to Centers
Add Manual Reviews to KidKare
Sponsor Review Summary Report
Require Signatures for Desk Reviews
Delete In-Progress Reviews
Validate Online Reviews
Complete the Review Questionnaire in KidKare
Payments
Set Up Direct Deposit
Format Checks
Issue Payments
Void Payments
Make Non-Claim payment Adjustments
Generate & Use the QuickBooks Export file
Messages
Enable Messaging for Centers
Message Centers in KidKare
View Received Messages as Sponsor
View Messages Sent to Centers from Sponsor
View Message Reports
ARAS/SFSP
Main Menu Quick Links for Sponsors of ARAS/SFSP
Enroll & Setup ARAS/SFSP Sites
Attendance - Bulk Entry
ARAS/SFSP Reports
ARAS/SFSP Claims Process
How do my sites use KidKare?
Home Providers
Manage Your Account
Reset Your Password from My Site
[VIDEO] Edit Provider Details
Update Your Payment Information
Sign Desk Reviews Electronically
Cancel Your Accounting Subscription
Manage Meals & Menus
[VIDEO] Record a Meal
[VIDEO] Create a Reusable Menu
Copy and Paste a Month of Menus
[VIDEO] Schedule Menus
Print Scheduled Menus from Calendar
Delete a Meal
Manage Participants
Enroll Participants
[VIDEO] Enroll a Participant Manually
Enroll a Participants with eForms
[VIDEO] Work with eForms
[VIDEO] Completing eForms Onsite
Approve eForms
Generate Submitted Forms
Manage Participants
View & Filter the Participant List
Edit Participant Enrollment Information
Upload Participant Photos
Access, Record, and Print Immunization Records
[VIDEO] Withdraw a Participant
Reactivate Withdrawn Participants
Mark Infants as Developmentally Ready for Solid Foods
Manage Attendance
Add and Edit Check In and Out Times
Record Temperatures During Check-In
Manage Calendars
[VIDEO] Use the Provider Calendar
[VIDEO] Use the Participant Calendar
Mark School Out
Manage Claims
[VIDEO] Send Claims to Your Sponsor
[VIDEO] View Your Claims
Manage Messages
Send Messages
View Sent Messages
View Received Messages
View Message Reports
View & Update Contacts
Reports
Participant Reports
IEF List
Participant Roster
Blank Enrollment Forms
Print an Enrollment Form
Participants Not Claimed Report
Participant IEF/Child Enrollment Form
Emergency Contact List Report
Participant Racial Counts Summary Report
Claim Statement Reports
Print the Tax Report
Meals and Attendance Reports
Print the Food Served Report
Print the Verify In/Out Times Report
Print the Attendance Detail Report
Print the Claimed Foods and Attendance Report
Menu Planning Reports
Print Scheduled Menus
Review Reports
Print the Review Report
Worksheets
Print an Enrollment Renewal Worksheet
Print a Blank Enrollment Form
Resources
CACFP Product Calculator
USDA Links and Resources
Español
Para Español
[VIDEO] Introducción a KidKare
[VIDEO] Inscripción de un niño
[VIDEO] Registrar una comida
[VIDEO] Enviar a patrocinador
Sponsors of Homes
Get Started
Monthly Processes with KidKare
Three-Year Record Keeping Requirements
Customize the KidKare Welcome Letter
Billing Information
Understand the Billing Structure
View the Billing Details Report
Observer Mode
Observe Sites
Manage Providers
Enroll & Manage Providers
Enroll Providers
Understand Provider IDs
Understand Provider Status
Send Welcome Messages for KidKare
Manage Provider Information
List Providers
Delete Providers
Quick Add Providers
Train Providers
Understand Provider Training Structure
Set Up Training Types
Add a New Training Session
Add an Individual Provider Training
Review Homes
Record Reviews
Get Started with the KidKare Review Tool
Complete the Review Questionnaire
Require Signatures for Desk Reviews
Delete In-Progress Reviews
Manage Foods & Menus
Manage Your Food List
Add Foods
Add CN Label Numbers to Foods
Edit Foods
Remove Foods
Create Food Categories
Create Food Rules
[VIDEO] Mark Whole Grain-Rich Foods
Limit Juice
Print Your Food Chart
Manage Menus
Create & Manage Master Menus
Create & Manage Cycle Menus
Create & Manage EZ Menus
Process & Manage Claims
Claim Error Codes for Homes
Error Codes 1-33
Error Codes 34-78
Error Codes 79-122
Error Codes 123-155
Error Codes 156-1000
Administrative Tasks
Administrator & Reimbursement Rates
Set Up Direct Deposit
Reopen Online Claim Month
Manage Serious Deficiencies
Reports
Provider Reports
Provider Reports
Review Reports
Review Reports
Children Reports
Children Reports
Claims Reports
Claim Data Reports
Guardians
Pay Invoices
Know Your Payment Options
ACH FAQs
Accepted Credit Cards
Understand Transaction & Debit/Credit Card Fees
KidKare Parent Portal Handbook
Pay Your Invoices
Manage Payment Methods
Set Up & Manage AutoPay
Pay Invoices
View & Print Invoices
Renew Enrollment
Completing Electronic Enrollment Forms
Manage Messages
View Messages
Update Notification Settings
Reports
Print a Statement of Account
Print a Statement of Itemized Payments
Accounting
Get Started with KidKare Accounting
Sign Up for KidKare Accounting for Homes
Complete KidKare Accounting Handbook
[VIDEO] Welcome to KidKare Accounting!
Get Started with Accounting
Set User Permissions for Accounting
Manage Your Accounting Settings
Transfer Your Data to an Independent Account
Customize Accounting Email Templates
Set Up a PIN for Your Financial Data
Set Up Siblings in KidKare
Designate Payers for Invoices
Understand Invoice Statuses
Resolve the "Invalid Value Passed For Email" Error
Manage Participant Accounts
Manage Contacts
Manage Agencies
Set a Default Rate for Invoices
Split Payments Between Payers
Manage Account Credits
Manage Invoices on Participant Accounts
Send a Statement of Account
Manage Invoices
Create a New Invoice
[VIDEO] Create a Recurring Invoice
Apply Credits to New Invoices
Add Comments to Invoices
View Invoices
Edit Invoices
Record Invoice Payments
[VIDEO] Record Refunds
Email an Invoice
Print Invoices
Delete Invoices
Restore Deleted Invoices
Use ePay
Understand & Get Started with ePay
[VIDEO] Create & Verify ePay Account
Edit Your Stripe ePay Account
Manage Other Income
Record Other Income
View Other Income
Edit Other Income
Delete Other Income
Print Other Income
Home Childcare Expenses
Manage Childcare Expenses
Record New Expenses
Add a Custom Expense Category
Track Food & Vehicle Expenses
Add and Manage Vehicles
Add and Manage Mileage Records
Calculate Time-Space %
Enter Time/Space Calculations
Add Participant Hours to Time/Space Calculations
Record Work Hours When Participants are not Present
Accounting Reports
About Accounting Reports
Print an Account Statement
Year-End Tax Reports
Form 1099-K
Print the ePay Settlements Report
Print W-10s for Payers
Parachute
Getting Started with Parachute
Welcome to Parachute
Getting Started Guide
Parachute Home Page
Parachute Settings
Manage Child Information
Manage Contacts
Navigating between Parachute and KidKare
Creating & Managing Invoices
Parachute Invoices
Create A New Invoice
Manage & Edit Invoices
Using ParaPay
Accounting Tools
View & Manage Income
Adding Other Income
Provider Expenses
Business Expenses
Time/Space Calculations
Enter Mileage
Large Inventory
Center Expenses
Adding Center Expenses
Enter Mileage
Add Large Inventory
Guardian/Agency Portal
Create Guardian/Agency Parachute Account
Manage Payment Methods and Auto Pay
Home Page Tour
My Children
Payments
Reports
Support
Reset Your Password
Subscribe to System Status Updates
Use the Live Chat Feature in KidKare
Troubleshoot Login Issues
Scheduled Maintenance Windows
Troubleshoot Report Generation Errors
W-10 and Other Reports with Mismatched Invoice Totals
Video Library & Fast Track Training Courses
Independent Centers
Independent Center Video Library
Fast Track Course for Independent Centers
Sponsors of Centers
Sponsor Video Library
Fast Track Course for Center Sponsors
Sponsors of Homes
Provider Video Library
Previously Recorded Webinars
Optimizing Claim Reimbursement with Workflow Management
Welcome to Parachute!
Unlock Success in 2024 Tax Season Prep for Your Childcare Business with Mohamed Aalen, CPA, MBA, EA
Start 2024 Right Menu Planning
Moving to KidKare from MinuteMenuCX: Single Site View
Moving to KidKare from MinuteMenuCX: Sponsored Centers
Moving to KidKare from MinuteMenuCX: Sponsors
KidKare for Sponsored Centers
KidKare Basics for Homes
Home
Accounting
Use ePay
Understand & Get Started with ePay
[VIDEO] Create & Verify ePay Account
Edit Your Stripe ePay Account
System Status
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